Administrative Assistant

Description

Data Analyst   Midwest   Cedar Rapids, Iowa (Onsite)      Regional Procurement Manager Part- Time   About Loenbro   Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries, and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.   At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.     The successful candidate will support daily operations within a fast-paced  construction project office , working closely with Project Managers, Superintendents, and field teams. This role serves as a key administrative resource, ensuring efficient communication, accurate documentation, and organized project support.   Successful Construction Administrative Assistants demonstrate strong attention to detail, organization, adaptability, and the ability to manage routine tasks while supporting dynamic jobsite operations.       Greet and assist  walk-in employees, subcontractors, vendors, and visitors  in a professional and timely manner    Answer and route inbound phone calls, responding to jobsite and project-related inquiries    Support  new hire onboarding , orientation scheduling, badging, and paperwork coordination    Complete accurate  employee time entry , payroll support, and recordkeeping for field personnel    Maintain project documentation including:    Project logs    Purchase orders and invoices    Equipment tracking logs    Subcontractor documentation    Assist Project Management and field leadership with administrative project support    Scan, upload, and organize project files using document management systems and imaging software    Maintain organized filing systems for compliance, safety, and project records    Support communication between field crews, management, and corporate departments        Required   1–2 years of administrative, clerical, or office support experience (construction or industrial environment preferred)    Basic understanding of  HR and onboarding processes  within a construction or field operations setting    Proficiency with Microsoft Office Suite (Word, Excel, Outlook)    Ability to work in a fast-paced construction office supporting multiple priorities    Preferred   Experience supporting construction projects, jobsite offices, or field operations    Strong organizational and time-management skills    Excellent attention to detail and accuracy    Effective communication and interpersonal skills with both office and field personnel    Ability to handle confidential employee and project information with professionalism and discretion          Comply with all company policies and procedures.   Occasionally you may need to kneel, reach, or stoop.   Climbing up and down stairs and ladders to both get in and out of trenches and up to elevated platforms (scaffolding at significant heights).   If driving is required, valid driver license and proof of insurability are required. All drivers are subject to a DMV background records search.    This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.     Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:                 , Loenbro   communities. If you are ready to be part of a company that              Loenbro is an Equal Opportunity Employer